This policy is concerned with the protection of your school's, EducationBoss.com users' and students' personal information only. Personal information includes any data that can be used to identify you as an individual, including your name, income, personal opinion, interests, home contact information, identification numbers, user IDs, passwords, ethnic origin, and age.
This policy describes the following practices:
- Collecting information
- Sharing your personal information
- Maintaining your personal information
NOTE: EducationBoss.com's School Account software and services are not intended for use by children under the age of 18. For our Student Incident module, school officials may enter name, gender and race information for students under the age of 13. More information on this is described under the "Collecting information" section below. We will close any accounts used exclusively by such children and will remove and/or delete any information we believe was submitted by any child under the age of 18.
In order to use the services provided by EducationBoss.com, your school will be required to provide specific information about any staff member expected to use the EducationBoss.com website, such as your email address, name, grade, classroom. We will keep this information in strict confidence.
We collect information about you in the following ways:
As part of your school's registration for EducationBoss.com's software and services, they will provide us with a list of name & email addresses for their staff. You will be provided with an initial password and will have the ability to change your password after logging in for the first time. This information is kept confidential and stored securely by EducationBoss.com. Your password is stored as an encrypted secure password hash. We cannot decrypt and read your encrypted password.
Automatically by EducationBoss.com's software and services
EducationBoss.com's software and services contain features that automatically collect information from users, such as viewing times, usage statistics, and other tracking information. Although this information will not identify you personally, it nevertheless provides certain information about you, and we therefore treat it as personal information. Additionally, use of EducationBoss.com's website and/or software may result in the collection of technical information such as your computer's IP address, operating system, browser name/version, the referring web page, requested page, date/time, and sometimes a "cookie"; such information is used to help us understand the overall usage pattern of our website and software.
Collection of student personal information
For schools that use the Student Incident module, EducationBoss.com has the ability store the name, grade level, race, gender and homeroom of students enrolled. This sensitive personally identifiable information may only be entered into the EducationBoss.com system by school officials with consent from parents of students under 13 years of age. This information is kept confidential and stored securely by EducationBoss.com and will never be shared with anyone. Parents and/or legal guardians who would like to know what exact information is stored within the EducationBoss.com system, they should contact school officials where their child is enrolled. EducationBoss.com staff does not maintain a list or have any way to verfiy which parents and/or legal guardians should have access to the data of children entered into the EducationBoss.com system and therefore will never give out this information to anyone.
Collection of school and classroom general information
After accounts are created for all users, school officials will enter information about the school's rooms, teams and which staff members are in each room and on each team. This information allows modules such as the Help Desk, Time Off, School Safety and Student Incident modules function more effectively. When the situation warrants, EducationBoss.com staff may assist school officals with this setup. This information is kept confidential and stored securely by EducationBoss.com.
Sharing your personal information
Subject to any exceptions stated above in the collection of information section, should EducationBoss.com collect any of your personal information, we will follow these practices regarding the distribution of that information.
Your personal information is always protected
EducationBoss.com uses reasonable precautions to protect your personal information and store it securely. Access to your personal information is restricted to those personnel who need it, and EducationBoss.com takes reasonable steps to prevent the unauthorized use or disclosure of your personal information.
EducationBoss.com only uses and discloses your personal information if it helps us facilitate your needs, improve our products and services, meet legal and regulatory requirements, or - to the limited extent possible - manage our internal business operations. Additionally, if there are any disclosure or use restrictions in your consent to the collection of your personal information, EducationBoss.com will abide by those restrictions (subject to the consent exceptions listed below).
EducationBoss.com may combine your information with other information into an aggregate form, so your information no longer personally identifies you. We may then disclose the aggregate information to third parties, so they can obtain an overall picture of EducationBoss.com's products, services, customer usage patterns and/or other statistical information.
Student personal information is always protected
EducationBoss.com uses reasonable precautions to protect student personal information and store it securely. Access to student personal information is restricted to those school officials who need it, and EducationBoss.com takes reasonable steps to prevent the unauthorized use or disclosure of student personal information. Student personal information such as race and/or gender can only be seen by top-level school officials in combination with the student's name on the screen where race and/or gender is entered into the system. The only other place student personal information such as race and/or gender is only displayed to school officials is in aggregate on charts that show counts of student incident categories by race and/or gender demographics. Student personal information such as race and/or gender will NEVER appear on student incident reports where it can be associated with the individual student by people who might not be school officials. Parents and/or legal guardians who would like to know what exact information is stored within the EducationBoss.com system, they should contact school officials where their child is enrolled. EducationBoss.com staff does not maintain a list or have any way to verfiy which parents and/or legal guardians should have access to the data of children entered into the EducationBoss.com system and therefore will never give out this information to anyone.
We only share your information with your consent
EducationBoss.com provides your information to third parties only for purposes to which you have consented, and we require such third parties to keep your information confidential.
In a few situations, EducationBoss.com may be required to disclose your information without your prior consent. For example, EducationBoss.com may disclose your information if we are required to do so by law, or if we believe in good faith that such disclosure is necessary to:
- comply with law or legal process
- protect and defend our rights and property, or the rights and property of a third party
- protect against misuse or unauthorized use of any of EducationBoss.com's products, software, services, or other proprietary materials
- protect the personal safety of any person
EducationBoss.com will always try to provide you with prior notice of such disclosure; however, such notice may not always be possible or reasonable given the circumstances.
Maintaining your personal information
EducationBoss.com has established the following practices regarding the maintenance of your personal information.
Your school officials can show you your personal information at any time
If, for any reason, you wish to review your personal information please contact your school officials.
School employees with EducationBoss.com accounts can request changes to their personal information at any time
If, for any reason, you wish to change your personal information please contact your school officials.
Parents and/or guardians can see or request changes to their student's personal information at any time
If, for any reason, you wish to change your child's personal information, please contact your school officials.